ICS2 (Import Control System 2) is a critical cargo information system designed to screen shipments for security and safety before they enter or transit through the European Union and the United Kingdom. Although the UK is no longer part of the EU, it remains within Europe’s safety and security zone and thus adopts ICS2 protocols.
The Evolution of ICS
The original Import Control System (ICS) was implemented in 2010 following an incident involving hazardous devices in shipments. ICS2 builds on this system, enhancing security and safety measures. Phase one of ICS2 commenced on March 15, 2021, affecting online retailers, postal workers, handlers, and others involved in international trade.
How ICS2 Functions
Here is an overview of the ICS2 process:
- Information Provision: The sender must provide detailed information about the shipment, including details about themselves and the recipient, before handing it over to the carrier or postal operator.
- Data Collection and Analysis: Carriers and postal operators collect and analyze this information before loading the shipment onto the aircraft bound for the EU.
- Risk Assessment: Economic operators and Customs authorities perform a risk assessment based on the provided information.
- Risk Mitigation: If any risks are identified, authorities will take steps to prevent suspicious packages from being loaded onto the aircraft.
Responsibilities Under ICS2
All entities involved in shipping to Europe and the UK, including online retailers, manufacturers, and exporters, must provide accurate shipment information.
- Carriers and postal operators must submit shipping data to authorities in advance. Failure to comply or allowing a dangerous package to be shipped can result in severe penalties.
- Shippers must ensure the accuracy and completeness of the information provided to carriers and postal companies. Incomplete or vague descriptions can result in shipment delays, rejections, fines, and negative customer experiences.
ICS2 Implementation Phases
ICS2 will be implemented in three phases:
- Phase 1: March 15, 2021 - Air express and postal preloading.
- Phase 2: March 1, 2023 - Air cargo, air express, and postal.
- Phase 3: June 3, 2024 - Maritime (April 1, 2025 - Road and rail).
Importance of Detailed Descriptions
Under ICS2, providing clear and comprehensive package descriptions is essential. A good description should include:
- The contents of the shipment.
- The materials it is made of.
- The intended use of the item.
- Any serial or part numbers (if applicable).
Information Required for Security Screening
All shipments will be reviewed for the following information:
- Shipper’s name
- Shipper’s address
- Recipient’s name
- Recipient’s address
- Number of packages
- Weight
- Description of goods
- Airbill number
Key Points to Remember
- Ensure that package descriptions are detailed and accurate.
- Vague descriptions may prevent shipments from being loaded onto EU or UK-bound aircraft.
- Poor quality descriptions can lead to Customs rejections and sanctions for carriers.
- Providing all necessary information facilitates safety, security, and quick shipment clearance.
EORI Numbers
Economic Operators Registration and Identification (EORI) numbers are required for EU businesses to import or export goods. These numbers are essential for B2B shipments; the EU recipient business must have one. Non-EU businesses only need an EORI number if they have an EU headquarters. The sender must collect the recipient business's EORI number before shipment.